InvoiceKaro
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Account & Settings

Business Profile & Branding

Set your business name, owner, GSTIN, state, city and address, and add your logo and signature, so your invoice PDFs use your saved business details and branding.

On this page

Your business profile is the identity behind every invoice. The name, GSTIN, address and state you save here print on your invoice PDFs, and your business name appears on your pay page. Your supplier details and the invoice's place of supply help the app choose CGST + SGST or IGST. Review the details and tax treatment on each invoice.

Phone navigation
The updated phone layout uses Home, Invoices, Customers and More, whether or not a business type is selected. Your role controls which areas you can open. Use More → Settings for settings and More for Payments, Projects and other permitted tools. Older installed releases may still show five or six tabs, including Profile; changing a business type does not update an installed app.
invoicekaro.com/app
Settings → Business profile: the details that appear on every invoice you issue. Earlier layout shown; use the current navigation steps in this guide.
Settings → Business profile: the details that appear on every invoice you issue. Earlier layout shown; use the current navigation steps in this guide.View full size

Find your business profile

  • On a computer, click Settings in the left menu. Business profile is the first section.
  • On a phone, open More → Settings and scroll to the Business profile card.

The card shows your Business name, GSTIN, Owner name, State, Phone number, City, Email (Personal) and Address. Anything you haven't filled in reads Not added.

Edit your business details

  1. 1Click Edit on the Business profile card. The Edit business profile screen opens.
  2. 2Under Business details, fill in Business name and Owner name (both required), GSTIN (optional), and your State, which you choose from the list. City and Address are optional here, but a tax invoice needs your address.
  3. 3Under Logo & signature, upload your Business logo and, if you like, a Signature image.
  4. 4Click Update profile.
invoicekaro.com/app
Settings → Business profile → Edit: business details, state, GSTIN, logo and signature. Earlier layout shown; use the current navigation steps in this guide.
Settings → Business profile → Edit: business details, state, GSTIN, logo and signature. Earlier layout shown; use the current navigation steps in this guide.View full size
Important
Your business state drives GST. When an invoice's place of supply is in your state, you charge CGST + SGST. When it's in another state, you charge IGST. If your state is wrong, every invoice's tax is wrong. See how it's applied in Creating a GST invoice.

The State list helps you get it right. When you type a valid GSTIN, its state is picked for you (you can still change it). If your GSTIN belongs to a different state from the one you chose, the form warns you, and when they match it says Matches your GSTIN.

FieldWhere it shows up
Business nameThe top of every invoice PDF, beside the signature line, and on your pay page.
GSTINPrinted under your name on tax invoices. You need it to issue any invoice that charges GST.
Address, City & StateYour place of business on the PDF. The state also decides CGST + SGST or IGST.
Phone number & EmailThe contact line on your invoices.
Owner nameYour account details. It isn't printed on invoices.
Note
Your phone number and email are your verified sign-in details, so they're read-only under Sign-in details. Contact support to change them. Invoice emails are sent from InvoiceKaro's billing address, in your business name.

Logo & signature

  • Business logo: printed at the top of your invoices. It also replaces your initials on the Business profile card. With no logo yet, click Add logo on the card to open the edit screen.
  • Signature (optional): an image of your signature, printed above Authorised Signatory at the foot of each invoice.

After you upload or change either image, click Update profile to keep it. If you use offline billing, reconnect and choose Refresh saved data in Offline billing after profile changes so your device has the latest details.

Tip
You choose what prints on each invoice. When you create an invoice, open Invoice settings and use Display Options: Company Logo, Business Address, GSTIN Number, Tax Breakdown (CGST/SGST), Signature Field and Terms & Conditions. On an invoice that charges GST, the address, GSTIN and tax breakdown are marked Required for GST and always print. See Creating a GST invoice.

The Complete Your Profile banner

If you tapped Skip for Now when you signed up, a Complete Your Profile banner sits above the Business profile card. Click Complete to open the edit screen. The banner goes away once your business name, owner name and state are saved.

Note
Two things make invoices ready to send: a complete profile here, and a way for customers to pay. Add your UPI ID or bank account in Set up how you get paid.
Why can't I edit the business profile?+
Only the account owner can. Teammates see it read-only, without the Edit button.
Is there a place to save default terms?+
No. Type your terms in each invoice's Notes / terms box; they print under Terms & Notes. With nothing there, the PDF prints a standard line saying payment is due by the date shown. Turn the section off with the Terms & Conditions display option.

Related settings

Payments & UPIAdd a UPI ID and bank account so your pay page and PDFs show customers how to pay.
Appearance & templatesPick your theme, language and default invoice template.
Create an invoiceSee how your profile, branding and state flow onto a GST invoice.
Need help with these steps? Contact support